TERMS AND CONDITIONS: WORLDWIDE

Last Updated: June 3, 2025

By registering for or attending any Future Insights Network Conference, you agree to be bound by these Terms and Conditions. Please read them carefully.

1. Definitions

To ensure clarity, the following terms, when used in these Terms and Conditions, shall have the meanings set forth below:

• "Future Insights Network," "we," "us," or "our": Refers to Future Insights Network Limited, the organizer and provider of the Conference and related services.
• "Conference": Refers to the specific event, including all its scheduled sessions, presentations, workshops, and networking opportunities, whether held in-person or virtually, for which you are registering.
• "Delegate," "you," or "your": Refers to the individual who registers for, attends, or participates in the Conference.
• "Website": Refers to Future Insights Network's primary website, tfest.ai, and any associated subdomains or platforms used to provide information or services related to the Conference.
• "Services": Encompasses all offerings provided by Future Insights Network in connection with the Conference, including but not limited to registration, access to content, networking tools, and event materials.
• "Materials": Refers to all content, documentation, presentations, handouts, recordings, and any other intellectual property provided to Delegates in connection with the Conference.

2. Registration and Payment Policy

Payment is due in full at the time of registration and includes lunches, refreshments, and detailed conference materials. Your registration will not be confirmed until full payment is received. Early registration and payment by credit card are recommended to avoid disappointment. Admission to the Conference will not be granted if payment is incomplete.

If you are a solution provider and purchase a standard pass, Future Insights Network reserves the right to cancel your booking and will provide guidance on how to rebook the correct solution provider pass.

All discounts must be applied at the time of registration. Discounts are not cumulative and cannot be combined with any other offer.

3. Scope of Services

Your registration for the Conference entitles you to:

• Access to all scheduled Conference sessions and presentations as outlined in the official Conference agenda.
• Lunches and refreshments provided during designated breaks for in-person events.
• Detailed Conference materials, including presentation slides, handouts, and any other resources made available to Delegates.
• Participation in designated networking activities and access to any official Conference networking platforms.

Please note that your registration fee does not include travel expenses, accommodation, visa application costs, or any other personal expenses incurred in attending the Conference.

4. Cancellation, Postponement, and Substitution Policy

• Delegate Cancellations: Cancellations must be received in writing at least 14 days before the Conference to receive an event credit. No credits will be given for cancellations less than 7 days before the Conference. Credits are valid for one year from the date of issue and can be used towards any future Future Insights Network event. Late cancellations (less than 7 days before the Conference) will not be credited.
• Substitutions: Provided the total fee has been paid, substitutions for delegates who cannot attend the Conference are permitted at no extra charge. The deadline for substituting delegates is 7 business days before the start of the Conference.
• Cancellations by Future Insights Network: Future Insights Network reserves the right to cancel or postpone the Conference. If Future Insights Network cancels the Conference, you will receive a credit towards any future Future Insights Network event. If the Conference is postponed, you will receive a credit towards the rescheduled event.
• Cancellations and Substitutions Due to Force Majeure: Future Insights Network shall not be liable for any loss or damage resulting from a cancellation, postponement, substitution, alteration, or change for any reason beyond the control of Future Insights Network. This includes, but is not limited to: acts of God, war, terrorism, civil commotion, strikes, natural disasters, epidemics, pandemics, government restrictions, power outages, internet failures, or technical malfunctions. In such events, refunds will be issued solely in the form of credits valid for future Future Insights Network events, expiring 12 months from the date of issue.

5. User Conduct and Code of Conduct

By registering for and attending the Conference, you agree to:

• Conduct yourself in a professional, respectful, and appropriate manner towards all participants, speakers, Future Insights Network staff, and venue personnel.
• Refrain from any form of harassment, discrimination, disruptive behaviour, or unlawful activity, whether in-person or on any online platforms associated with the Conference.
• Adhere to all applicable laws and regulations, as well as any rules or policies imposed by the Conference venue (for in-person events).
• Unless explicitly permitted by Future Insights Network, refrain from recording, photographing, or transmitting any Conference sessions or content without prior written consent.
• Not use the Conference or its associated platforms for unauthorized solicitation, advertising, or commercial purposes.

Consequences of Misconduct: Future Insights Network reserves the right, in its sole discretion, to remove any Delegate from the Conference, without refund, who violates this Code of Conduct or engages in behaviour deemed inappropriate, disruptive, or harmful.

6. Intellectual Property Rights

• Conference Materials: All intellectual property rights in and to the Conference, including but not limited to the design, content, materials, recordings, trademarks, and logos associated with Future Insights Network and the Conference, are owned by Future Insights Network or its licensors. You are granted a limited, non-exclusive, non-transferable license to use the Materials solely for your personal, non-commercial educational purposes related to the Conference. You may not reproduce, distribute, modify, display, prepare derivative works based on, or otherwise use the Materials for any commercial purpose without the express prior written consent of Future Insights Network.
• User-Generated Content: If you submit any content (e.g., questions, comments, feedback) on Conference platforms, you grant Future Insights Network a worldwide, royalty-free, perpetual, irrevocable, non-exclusive license to use, reproduce, modify, adapt, publish, translate, create derivative works from, distribute, and display such content in any media. You represent and warrant that you own or have the necessary rights to submit the content and that it does not infringe on the rights of any third party.

7. Disclaimers and Limitation of Liability

• Accuracy of Information: While Future Insights Network endeavours to ensure the accuracy and relevance of the Conference content and materials, we do not warrant their completeness, accuracy, or suitability for any particular purpose. All content is provided for informational purposes only, and you should not rely solely on the information provided at the Conference for making business or personal decisions.
• Third-Party Content/Links: The Website and Conference platforms may contain links to third-party websites or content. Future Insights Network is not responsible for the content, privacy practices, or security of any third-party websites or services linked from our sites. Your access and use of such linked sites are solely at your own risk.
• Limitation of Liability: To the maximum extent permitted by law, Future Insights Network, its affiliates, directors, employees, agents, and licensors shall not be liable for any indirect, incidental, special, consequential, or punitive damages, including but not limited to loss of profits, data, use, goodwill, or other intangible losses, resulting from (i) your access to or use of or inability to access or use the Conference or Services; (ii) any conduct or content of any third party on the Services; (iii) any content obtained from the Services; and (iv) unauthorized access, use, or alteration of your transmissions or content, whether based on warranty, contract, tort (including negligence), or any other legal theory, whether or not we have been informed of the possibility of such damage, and even if a remedy set forth herein is found to have failed of its essential purpose. In no event shall Future Insights Network's aggregate liability to you for all claims related to the Conference or Services exceed the amount you paid for your Conference registration.

8. Dispute Resolution

• Governing Law: These Terms and Conditions shall be governed by and construed in accordance with the laws of England and Wales, without regard to its conflict of law principles.
• Amicable Resolution: In the event of any dispute or claim arising out of or in connection with these Terms and Conditions or your participation in the Conference, the parties agree to first attempt to resolve the matter amicably through good faith negotiations.
• Jurisdiction: If an amicable resolution cannot be reached, you agree that the courts of England and Wales shall have exclusive jurisdiction to settle any dispute or claim arising from these Terms and Conditions or your participation in the Conference.

9. Changes to Terms and Conditions

Future Insights Network reserves the right to update, modify, or revise these Terms and Conditions at any time. Any changes will be effective immediately upon posting the revised Terms and Conditions on the Website. We encourage you to review these Terms and Conditions periodically for any updates. Your continued attendance at the Conference or use of our Services after any changes indicates your acceptance of the revised Terms and Conditions.

10. Entire Agreement

These Terms and Conditions, together with our Privacy Policy, constitute the entire agreement between you and Future Insights Network regarding your registration for and participation in the Conference, and supersede all prior or contemporaneous understandings, agreements, negotiations, and discussions, whether oral or written.

Contact Us

If you have any questions regarding these Terms and Conditions, please contact us at: hello@tfest.ai.

PRIVACY POLICY: WORLDWIDE

Last Updated: June 3, 2025

Your privacy is important to Future Insights Network. This privacy notice provides information about the personal information that Future Insights Network collects, the ways in which Future Insights Network uses that personal information, and your rights for a range of products and services we provide through this website and the websites of our individual products and additional applications (“our sites”), including Future Insights Network Events and TFEST. Future Insights Network (“Future Insights Network”, “we” or “us”) is the data controller of the personal information collected via or in connection with FutureInsightsNetwork.org (the “Website”).

At Future Insights Network Limited, we collect different types of information about our users for five main reasons:

• To provide personalized services unique to individual users.
• To help us to monitor and improve the services we offer.
• To keep customers up-to-date about the products and services they have purchased or subscribed to.
• To market other carefully selected and relevant products and services.
• To fulfill contracted services.

What personal information do we collect about you?

Future Insights Network collects personal information from you when you provide it to us directly and through your use of the Website. This information may include the following kinds of personal information:

• Information collected automatically about your use of the Website using cookies and other tracking technologies (e.g. what pages you visit and the time and date of your visit). We may also collect information about the device you use to access the Website;
• Information that you provide for the purpose of completing forms within the Website (e.g. your name, email address, phone number, job title, company name, user credentials, and country);
• Information you provide to us in order to sign up for our newsletters or to receive a demo of our services (e.g. your name, email address, phone number, and company);
• Records of your interactions with us (e.g. if you ask us a question or if you interact with us on social media);
• Any other information that you provide to Future Insights Network or which is necessary for us to process in order to provide and maintain the Website.

Legal Basis for Processing Your Personal Information

We collect and process your personal information based on the following legal grounds under applicable data protection laws, including the UK General Data Protection Regulation (UK GDPR):

• To provide personalized services unique to individual users:
  • Legal Basis: Contractual necessity (to fulfill our obligations arising from your registration for the Conference or subscription to our Services).
• To help us to monitor and improve the services we offer:
  • Legal Basis: Legitimate interests (Our legitimate interest is to continuously improve our services and your experience, ensuring the functionality and security of our Website and Conference platforms). We conduct a balancing test to ensure our interests do not override your fundamental rights and freedoms.
• To keep customers up-to-date about the products and services they have purchased or subscribed to:
  • Legal Basis: Contractual necessity (to provide essential service updates and information related to your purchase or subscription).
• To market other carefully selected and relevant products and services:
  • Legal Basis: Legitimate interests (Our legitimate interest is to promote our business and offer you relevant products and services that we believe would be of interest to you, based on your prior engagement with us. You always have the right to object to this processing at any time).
  • Consent (where required by law, particularly for new prospective customers or for certain types of electronic marketing, we will obtain your explicit consent, which you may withdraw at any time).
• To fulfill contracted services:
  • Legal Basis: Contractual necessity (to perform our obligations under any contract we have with you, such as processing your registration and providing access to the Conference).

Data Retention (How long we keep your personal information)

We will only retain your personal data for as long as necessary to fulfil the purposes for which we collected it, including for the purposes of satisfying any legal, accounting, or reporting requirements.

To determine the appropriate retention period for personal data, we consider the amount, nature, and sensitivity of the personal data, the potential risk of harm from unauthorized use or disclosure of your personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other means, and the applicable legal requirements.

• Registration and Payment Data: Typically retained for a period of 2 years after the Conference concludes, to comply with tax, accounting, and legal obligations.
• Marketing Data: Retained for as long as you remain subscribed to our marketing communications or until you withdraw your consent. If you withdraw consent or opt-out of marketing, we will keep a record of your preference to ensure we do not send you marketing communications in the future.
• Website Usage Data (Analytics): Retained for a period of 1 year as per our Cookie Policy.
• Customer Service Interactions: Retained for 2 years to help us manage future inquiries and improve our services.

Who do we share your personal information with?

Future Insights Network may share your personal information with third parties in the following circumstances:

• With our suppliers and service providers where they provide services to us which involves them handling personal information on our behalf (e.g., if we use service providers to send email marketing, host our website, or process payments);
• With our professional and legal advisers where Future Insights Network requires professional advice;
• With third parties engaged in fraud detection or prevention;
• With law enforcement or other governmental authorities, where legally required;
• In the event that we sell any business assets, the personal information of our customers may be disclosed to a potential buyer. In this event, we will make reasonable attempts to ensure the buyer will be bound by the terms of this privacy notice;
• To the extent that Future Insights Network is required to disclose the personal information by law, for instance, in connection with any legal proceedings or prospective legal proceedings, and in order to establish, exercise or defend its legal rights.

Sharing with Delegates and Sponsors (Revised for GDPR Compliance)

Your privacy is paramount to us. We handle the sharing of your information with delegates and sponsors with utmost care and transparency:

• For Networking Among Delegates: As a key benefit of attending our Conference, we may facilitate networking among delegates by providing an attendee list (typically including your name, job title, and company name) on the Conference platform or in materials. This is considered part of the contractual necessity of providing a comprehensive event experience. If you do not wish for your name, job title, and company to be included in such attendee lists for networking purposes, please indicate this preference during registration or contact operations at hello@tfest.ai.
• Sharing with Event Sponsors for Marketing: We work with carefully selected event sponsors who may be interested in connecting with our attendees. We will only share your personal information (e.g., name, email address, job title, company) with these external partners/sponsors for their direct marketing purposes if you provide your explicit, affirmative opt-in consent during the registration process. Your consent will be requested via a clear and separate checkbox. You have the right to withdraw this consent at any time by contacting us at hello@tfest.ai.

International Data Transfers

The personal information provided by you or your Representatives will be held on our database and may be shared internationally with other companies within the same group as us. Your personal information may be transferred to, and stored at, a destination outside the UK and European Economic Area ("EEA"). It may also be processed by staff operating outside the UK and EEA who work for us or for one of our suppliers. This includes where your personal information may be shared internationally with other companies within the same group as us, or with service providers located in countries that may not have data protection laws equivalent to those in the UK or EEA.

Whenever we transfer your personal data out of the UK or EEA, we ensure a similar degree of protection is afforded to it by ensuring at least one of the following safeguards is implemented:

• We will only transfer your personal data to countries that have been deemed to provide an adequate level of protection for personal data by the European Commission or the UK government (as applicable).
• Where we use certain service providers, we may use specific contracts approved for use in the UK and/or EEA which give personal data the same protection it has in the UK and EEA. These are called Standard Contractual Clauses (SCCs).

Your Data Protection Rights

We take the protection of your data seriously. The personal data you provide will be kept confidential and used to support your customer relationship with us. Data is collected in accordance with applicable data protection laws, including the UK General Data Protection Regulation (UK GDPR), and our Privacy Policy which is available on our website.

Under data protection law, you have specific rights regarding your personal information. These include:

• Your right of access – You have the right to ask us for copies of your personal information.
• Your right to rectification – You have the right to ask us to rectify personal information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete.
• Your right to erasure – You have the right to ask us to erase your personal information in certain circumstances.
• Your right to restriction of processing – You have the right to ask us to restrict the processing of your personal information in certain circumstances.
• Your right to object to processing – You have the right to object to the processing of your personal information in certain circumstances, particularly where we are relying on legitimate interests as the legal basis.
• Your right to data portability – You have the right to ask that we transfer the personal information you gave us to another organisation, or to you, in certain circumstances.

To exercise any of these rights, please contact us at hello@tfest.ai. We will respond to your request within one month, unless the request is complex or numerous, in which case we may extend the period to two further months.

Data Security

We have implemented appropriate technical and organisational security measures designed to protect your personal information from accidental loss, unauthorised access, use, alteration, or disclosure. We limit access to your personal data to those employees, agents, contractors, and other third parties who have a business need to know. They will only process your personal data on our instructions and they are subject to a duty of confidentiality.

Cookies and Tracking Technologies

We use cookies and similar tracking technologies to enhance your experience on our Website and to collect information about your Browse activities. This includes what pages you visit, the time and date of your visit, and information about the device you use to access the Website.

For detailed information about the types of cookies we use, the purposes for which we use them, and how you can manage your cookie preferences, please refer to our dedicated Cookie Policy. This policy is available on our Website at [Link to your Cookie Policy Page - insert your actual link here].

Children's Privacy

Our Website and Services are not intended for children under the age of 18, and we do not knowingly collect personal data from children under 18. If we become aware that we have inadvertently received personal data from a child under 18, we will delete such information from our records.

Right to Lodge a Complaint

You have the right to make a complaint at any time to the relevant supervisory authority for data protection issues. In the UK, this is the Information Commissioner's Office (ICO). You can find their contact details at www.ico.org.uk. We would, however, appreciate the chance to deal with your concerns before you approach the ICO, so please contact us in the first instance.

Changes to This Privacy Policy

We may update this Privacy Policy from time to time in response to changing legal, technical, or business developments. When we update our Privacy Policy, we will take appropriate measures to inform you, consistent with the significance of the changes we make. You can see when this Privacy Policy was last updated by checking the "Last Updated" date displayed at the top of this Privacy Policy.

Contact Us

If you have any questions regarding this Privacy Policy, please contact us at: hello@tfest.ai.

Cookie Policy for TFEST

Last Updated: June 3, 2025

This Cookie Policy explains how Future Insights Network ("Future Insights Network," "we," "us," or "our") uses cookies and similar technologies when you visit our website at [Your Website Address, e.g., futureinsights.org] (the "Website"). It explains what these technologies are, why we use them, and your rights to control our use of them.

1. What are Cookies?

Cookies are small data files that are placed on your computer or mobile device when you visit a website. Cookies are widely used by website owners in order to make their websites work, or to work more efficiently, as well as to provide reporting information.

Cookies set by the website owner (in this case, Future Insights Network) are called "first-party cookies." Cookies set by parties other than the website owner are called "third-party cookies." Third-party cookies enable third-party features or functionality to be provided on or through the website (e.g., advertising, interactive content, and analytics). The parties that set these third-party cookies can recognise your computer both when it visits the website in question and when it visits certain other websites.

2. Why Do We Use Cookies?

We use first-party and third-party cookies for several reasons. Some cookies are required for technical reasons in order for our Website to operate, and we refer to these as "essential" or "strictly necessary" cookies. Other cookies enable us to track and target the interests of our users to enhance the experience on our Website. For example, Future Insights Network uses cookies to remember your preferences (like language settings), or to understand how users interact with our Website so we can improve its functionality and user experience. Third parties serve cookies through our Website for advertising, analytics, and other purposes, as detailed below.

3. Types of Cookies We Use and Why

The specific types of first-party and third-party cookies served through our Website and the purposes they perform are described below:

a. Strictly Necessary Cookies

These cookies are essential to enable you to browse our Website and use its features, such as accessing secure areas of the site or completing forms. Without these cookies, services like secure logins or proper navigation cannot be provided. They are usually only set in response to actions made by you which amount to a request for services, such as setting your privacy preferences, logging in, or filling in forms. You cannot opt-out of these cookies as they are essential for the Website's operation.

b. Performance and Analytics Cookies

These cookies collect information about how you use our Website, such as which pages you visit most often, and if you encounter any error messages. They help us understand how our Website is performing and how we can improve it. These cookies do not collect information that identifies you individually. All information these cookies collect is aggregated and therefore anonymous.

c. Functionality Cookies

These cookies allow our Website to remember choices you make (such as your username, language, or the region you are in) and provide enhanced, more personal features. For instance, they may be used to remember changes you have made to text size, fonts, and other parts of web pages that you can customise. They may also be used to provide services you have asked for such as watching a video or commenting on a blog. The information these cookies collect may be anonymised and they cannot track your Browse activity on other websites.

d. Targeting/Advertising Cookies

These cookies are used to deliver advertisements more relevant to you and your interests. They are also used to limit the number of times you see an advertisement as well as help measure the effectiveness of the advertising campaigns. They are usually placed by advertising networks with the website operator’s permission. They remember that you have visited a website and this information is shared with other organisations such as advertisers. Quite often, targeting or advertising cookies will be linked to site functionality provided by the other organisation.

4. How You Can Control Cookies

You have the right to decide whether to accept or reject cookies. You can exercise your cookie preferences by:

• Our Cookie Consent Tool: When you first visit our Website, you will see a cookie consent banner. This tool allows you to accept all cookies, reject non-essential cookies, or manage your preferences by category. You can revisit your cookie preferences at any time by clicking on the "Cookie Settings" or "Manage Cookies".
• Browser Controls: Most web browsers allow some control of most cookies through the browser settings. You can set your browser to notify you when you receive a cookie, which enables you to decide whether to accept it or not. You can also block all cookies or certain types of cookies.
  • For Chrome: [https://support.google.com/chrome/answer/95647]
  • For Firefox: [https://support.mozilla.org/en-US/kb/enable-and-disable-cookies-website-preferences]
  • For Safari: [https://support.apple.com/guide/safari/manage-cookies-and-website-data-sfri11471/mac]
  • For Microsoft Edge: [https://support.microsoft.com/en-us/microsoft-edge/delete-cookies-in-microsoft-edge-63947406-40ac-c3b8-5791-d2c232297ed6]
  • For other browsers, please refer to your browser's official help documentation.
• Third-Party Opt-Outs: Many third-party advertising networks offer you the option to opt-out of targeted advertising. You can find more information and opt-out tools at:
  • Your Online Choices: [https://www.youronlinechoices.com/]
  • Digital Advertising Alliance: [https://www.aboutads.info/choices/]

Please note that if you choose to disable cookies, some parts of our Website may not function properly or may be less efficient. This may impact your ability to use certain features or access specific content.

5. Changes to Our Cookie Policy

We may update this Cookie Policy from time to time in response to changing legal, technical, or business developments. When we update our Cookie Policy, we will take appropriate measures to inform you, consistent with the significance of the changes we make. You can see when this Cookie Policy was last updated by checking the "Last Updated" date displayed at the top of this Cookie Policy.

6. Contact Us

If you have any questions about our use of cookies or other technologies, please email us at hello@tfest.ai.